1. All social organizations shall submit in advance the plans for celebrations, forums, exhibitions and conventions to the registration authorities and other competent authorities, in accordance with the reporting requirements for important events outlined in the Several Provisions of Beijing Municipality on Social Organizations' Reports of Important Matters. Each plan shall specify the time, venue, theme, scale and participants of the relevant event, as well as the source(s) and amount of funds involved.

2. Social organizations shall put emphasis on tangible results when holding celebrations, forums, exhibitions and conventions. Events without tangible results shall be canceled, while those with overlapping themes and content must be adjusted or merged; for events deemed necessary, the principle of frugality must be upheld, reducing the budgets as much as possible, and ensuring the scale of the activities does not exceed that of the previous year. Extravagance and waste are prohibited. Events funded by public finances shall be strictly controlled.

3. Social organizations shall not invite CPC or government officials in leading positions to attend celebrations, forums, exhibitions or conventions unrelated to their official duties, nor shall they falsely claim the attendance of such officials.

4. Social organizations shall not use celebrations, forums, exhibitions or conventions as pretexts to charge mandatory fees, nor shall they conduct brand promotions, achievement releases, paper publications, or other activities that are tied to such charges.

5. Social organizations shall be strictly regulated when acting as co-hosts, co-organizers or managers of celebrations, forums, exhibitions and conventions. Any such involvement shall be approved by a board vote. Social organizations shall not hold these events in the name of any CPC or government organ, or co-host these events with any of such organs.

6. Competent authorities in the city and civil affairs bureaus at district and county levels shall comply with this Notice and take effective measures to ensure its implementation based on actual circumstances.

Competent authorities shall fulfill their supervisory responsibilities, improve relevant regulations, and enhance their guidance on celebrations, forums, exhibitions and conventions held by social organizations under their jurisdictions. They shall stop, investigate and address illegal or non-compliant activities promptly in cooperation other relevant authorities.

Civil affairs bureaus at municipal, district and county levels shall intensify supervision and inspection, provide timely updates, and strictly review how celebrations, forums, exhibitions, and conventions are held and whether they should be convened, and such review should be part of their annual inspection of social organizations.

Beijing Municipal Civil Affairs Bureau

January 26, 2014