Cancelling Work Permits in China: Instructions for Foreign Applicants

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Work Permit for Foreigners

The employer of foreigners working in China needs to apply for the cancellation of foreigners' work permits,in adherence to the following guidelines.

3-Step Registration

Required Materials

1. One original (electronic/paper) copy of the Cancellation Application Form of the Foreigner's Work Permit.

After logging in to http://fwp.safea.gov.cn/ and having filled out the online form, the applicant (the employer) must print it out, sign it, stamp the employer's official seal or the official seal of the department authorized by the employer on it, and upload it to the website.

2. One original (electronic/paper) copy of the certification of the terminated employment relationship, terminated contract or other certifying materials demonstrating the reasons for cancellation

The termination certificate had to have been signed by both parties prior to submission. In the case that the applicant left their position on their own and their employer were unable to contact them, the employer is then required to submit a letter of cancellation which must explain the details and circumstances .

3. One original (electronic/card) copy of the Foreigner's Work Permit, along with the valid Foreign Expert Certificate and Alien Employment Certificate (if applicable).

Upload Materials

All original documents and Mandarin translations of these must be uploaded (in original color) to the service system for foreigners working in China http://fwp.safea.gov.cn/.

Please note: All non-Mandarin certification materials submitted must be accompanied by Mandarin translations and stamped with the official seal of the employer (except the passport or international travel documents). The authorizing or decision-making institution may request the employer to submit a corrected version if there is a serious discrepancy between the Mandarin translation and the original.

Bring All the Original (not photocopies) Documents to the Corresponding Windows

After a successful online verification, the employer is required to make an appointment on the system and then bring his appointment voucher and all original application materials (as explained in points 1 and 2 above) to the proper venue for handling. The one exception to this rule is that the High-Level Foreign Talents (Class A) do not need to make an appointment and can bring all materials directly on-site for handling.

1.Beijing Overseas Talents Center (Beijing Affairs Center for Foreigners Working in China)

Address: 1 Xisanhuan South Road, Fengtai District（Zone A, Floor 3, Beijing Municipal Government Affairs Service Center）

Submission Hours: Monday through Friday 09:00 – 12:00 and 13:30 – 17:00

Telephone Numbers: 010-89150841 or 010-89150842

2.Chaoyang Human Resources Public Service Center (Note: Only enterprises registered in the Chaoyang District may go here for application and handling)

Address: Tower A, Building 15, Courtyard 5, Jiangtai Road

Submission Hours: Monday through Friday 9:00-11:40 and 13:00 – 16:40 Telephone Number: 010-57596100

3.Haidian Human Resources Public Service Center (Note: Only enterprises registered in the Haidian District may go here for application and handling)

Address: 73Xisihuan North Road, Haidian District (Haidian District Talents Service Center, Second Floor, Zhongguancun Talents Development Center)

Submission Hours: Monday through Friday 09:00 – 12:00 and 13:30 – 17:00

Telephone Number: 010-68940680

4. Shunyi District Human Resources and Social Security Bureau (Note: Only enterprises registered in the Shunyi District may go here for application and handling .)

Address: 16 Cangshang Street, Shunyi District (East Hall, Floor 3, Shunyi District Human Resources and Social Security Bureau)

Submission Hours: Monday through Friday09:00 – 11:40 and 13:30 – 16:40.

Telephone Number: 010-89446673

5.Tongzhou District Human Resources and Social Security Bureau (Note: Only enterprises registered in the Tongzhou District may go here for application and handling.)

Address: First Floor, Tower A, Tongzhou Park, Beijing Human Resources Service Industrial Park, Building 1, Yard 11, Xinhua East Street, Tongzhou District

Submission Hours: Monday through Friday 08:30 – 12:00 and 13:00 – 17:00

Important Things to Know

Application Timeline and Fees
Notes

Online verification period: Three working days (One working day for High-Level Class A Foreign Talents)

Handling period: Three working days

No Charge.

1. The Foreigner's Work Permit will automatically be cancelled if not extended by the end of the current validity period. If the permit is cancelled, withdrawn or revoked in accordance with the law, the decision-making institution must cancel it. If the applicant dies, loses his/her civil capacity, terminates their contract early or terminates the employment relationship, the employer shall apply for cancellation to the decision-making institution within ten working days of the event. If the employer is otherwise unable to perform this duty, the applicant may apply to the decision-making institution to cancel the work permit.

2. If the foreigner leaves their position without permission and is out of touch for more than 15 days, the employer has the right to publicize a notice of the foreigners unauthorized leave in a newspaper above municipal level for ten days. If no contact has been established by the end of this publicity period, and no objection has been raised by the foreigner themself, the employer may submit application for the cancellation of the work permit on the service system for foreigners working in China, and upload the Cancellation Application Form (stamped with official seal, exempted from the foreigner's signature), the Employment Termination Certificate (stamped with official seal, exempted from the foreigner's signature), the original copy of the newspaper (where the post and the newspaper heading show the time of publication and the newspaper level), a letter of description (including basic information for the foreign personnel, information regarding the unauthorized departure, stating that the content is true and the employer will bear all responsibilities for any subsequent problems, , and affixing the official seal and the signature of the legal representative) and other materials to cancel the work permit. Note: the company's name, passport, work permit number and other basic information must be indicated in the newspaper announcement.

3. If the employer is terminated in accordance with the law, the Cancellation Application Form of the Foreigner's Work Permit doesn’t need to be stampeded with the employer's official seal, and the applicant must then provide relevant materials (such as the employer's cancellation certificate issued by relevant market regulator) demonstrating that the employer is terminated in accordance with the law and thus cannot apply for the cancellation of the work permit, a letter describing work permit cancellation and his/her Foreigner's Work Permit.

4. If the Foreigner's Work Permit has been cancelled, the decision-making institution shall issue a certificate of cancellation upon application. If the system automatically cancels the expired work permit, the decision-making agency will not issue the certificate of cancellation.

5. If there are salary commitments involved during the work permit application, then, when cancelling the Foreigner's Work Permit, the salary commitment letter, a personal income tax record consistent with the commitment (originally: Tax Payment Certificate), and a screen capture document (with official seal) of the applicant's detailed personal withholding statement obtained from the Natural Person E-Tax Bureau (https://etax.chinatax.gov.cn/). If the applicant is unable to submit these, then this dishonest behavior shall be recorded.